Position Title: Executive Personal Assistant
Reporting to: Managing and Operations Directors
Based at: Midrand Head Office
Job Purpose and Overview:
The purpose of the Executive Personal Assistant is to provide support to the Executive Office and conduct general office duties. This role represents the executive suite of the organisation and is critical to the structure and administrative quality at all times.
Responsibilities:
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Ensure office stock and supply is replenished and controlled
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organise and maintain the office filing system both digitally and paper-based
- Receive visitors and guests for meetings
- Receive office deliveries
- Ensure continuous flow of communication within the business
- Assist with administrative tasks where required within deadlines and with accuracy
- Perform personal duties for the exec office where necessary including but not limited to:fetching children from school
Shopping
· Other errands
Qualifications/Experience:
- A proven track record of at least 3 years of experience in a similar role for a bigger or similar-sized organisation
- A tertiary qualification in an office administration field is preferable however experience will override
Competencies:
- Be a self-starter who can work independently with little supervision.
- Have a mindset for growth and optimism
- Problem-solving
- Resilient
- Proactive
- Optimistic
- Time management
- Ambitious
- Adhere to strict deadlines
Conduct
This role requires a high level of professionalism and requires the incumbent to maintain confidentiality at all times as per the contract of employment
We are a fast-paced dynamic learning organisation we expect the very best from our people and hold each other accountable to our values which are:
Transparent, Youthful, Trendy, Authentic, Passionate, Dynamic, Innovative and generally just “lekker mense”.
Job Type: Full-time
Ability to commute/relocate:
- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (Required)
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